The Art Garage is seeking an organized, enthusiastic and detail oriented individual who is interested in a full time position as an Administrative Assistant within a vibrant, community art center that is a 501(c)3 nonprofit organization. Qualified applicants will assist the Executive Director, Associate Director and the entire staff in a variety of ways including; scheduling, event and party coordination, office procedures and overall assistance with organization and operations at The Art Garage. A qualified candidate would have at least 2 years experience in an administrative role, Bachelor’s degree or similar equivalent is preferred. Ideal start date for this position is Mid-May/Early June.  Hours are June-August mostly Monday through Friday 8:30am-4:30pm. September-May hours may vary but Saturday and Sunday will be consistent hours of 9:15am-6:30pm. It is important to understand that these hours are not set and vary based on programming that is scheduled through the year and including weekends. The availability to work weekends September to May is required. Candidates will be background checked.

We are looking for someone who has:

  • Punctuality and professionalism

  • Proficiency in Google Drive

  • Excellent organizational skills

  • Strong communication skills

  • Excellent customer service

  • Positive energy

  • Flexibility

  • The ability to work easily and comfortably with all types of people including students, instructors, the Executive Director, community members and more

Must be able to:

  • Work weekends

  • Schedule teachers/staff for offsite and onsite events

  • Work as a member of a team

  • Multitask

  • Substitute teach when needed

  • Be accountable

  • Effectively assist the Executive Director and Associate Director when needed

Administrative Assistant Job Description

Leadership Responsibilities:

  • Scheduling:

    • Scheduling birthday parties for the weekends and scheduling appropriate staff

    • Schedule offsite and onsite events for community organizations and schedule appropriate staff

    • Schedule appropriate staff for all classes (based on skills, experience and background)

    • Strong communication skills between entire staff, the Executive Director and Associate Director in regards to operations and scheduling

  • Customer Service

    • The administrative assistant must conduct excellent customer service with all patrons, guests and participants.

    • Phone etiquette must reflect the values and mission of The Art Garage

    • The Art Garage is a non-discriminatory organization and the administrative assistant must possess these attributes

Office Procedures

  • Coordinate and maintain all organization within the office

  • Confirm and request required forms for all clients

  • Perform excellent customer service when answering phone calls, speaking with clients and all potential new business

  • Return all voicemails in timely manner

  • Cleaning and overall studio upkeep

  • Supporting all staff

  • Communicate with all staff with professionalism

Assist Executive Director and the Associate Director

  • Be available to assist with any needs of the Executive Director and Associate Director

  • Positively represent The Art Garage

  • Keep the Executive and Associate Director up to date on events or any concerns happening at The Garage.

This position is full time with health benefits with a salary between $30,000-$32,0000.  To apply submit a cover letter and resume to The cover letter should be addressed to Katie Moran. No phone calls please.  Phone calls will not be returned unless invited for an interview.

Hiring process will include a brief phone interview, background check, in person interview, a short assignment.  Final candidate will receive an invitation to join the team.